North Dakota University System
Policies and Procedures

NDUS Procedures

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SUBJECT: 500s: Student affairs EFFECTIVE: February 8, 2017
Section: 500.2 ND Scholars Program

This procedure is intended to clarify rules governing allocation of scholarship funds, consistent with applicable statutes.

Ranking and selection of recipients
Funds available for a biennium will be allocated to each participating class of scholars based on the dollars available and the prevailing tuition rates. Priority will be given first to returning students who meet the renewal grade point average (GPA) criteria and then to entering freshman scholar applicants. Applicants must be ranked according to composite scores on the test of academic achievement administered by ACT, Inc. and must place in at least the ninety-fifth percentile of all students taking the test by July 1 in the calendar year preceding the applicant's enrollment in college. If two or more applicants have the same composite scores, they must be ranked by the numeric sum of their four scale scores on the ACT test. If two or more applicants have the same composite scores and the same numeric sum of the four scale scores, they must be ranked by the numeric sum of their English and mathematics scores. Further criteria may be established by the Chancellor in the event that students have the same numeric sum of English and mathematics scores.

Awards will be offered in descending order according to the above ranking until funds have been expended or until the pool of applicants has been exhausted.

To be considered for the award, North Dakota resident students must have graduated from a high school in this state, graduated from a high school in a bordering state pursuant to chapter 15.1-29, graduated from a nonpublic high school in a bordering state while residing with a custodial parent in this state, or completed a program of home education supervised in accordance with chapter 15.1-23.

Students must be enrolled at an accredited institution of higher education in this state that offers a program of instruction equal to at least two academic years. Because of a medically certifiable disability, students enrolled at an accredited institution of higher education outside of this state that offers special services or facilities not available in this state may also qualify, provided the institution offers a program of instruction equal to at least two academic years.

Students must be enrolled full-time, which is defined as 12 credits per term.

Scholars must maintain at least a 3.50 cumulative GPA for renewal of the scholarship. The NDUS shall request confirmation of GPA at the end of each spring term. GPAs will not be rounded up to achieve the minimum requirement of 3.50. Scholars who lose their scholarship due to an inadequate GPA and who subsequently improve it to meet or exceed the minimum requirement, may petition the NDUS director of financial aid for re-instatement. Students may use the summer term immediately following the end of the spring term to meet the 3.50 cumulative GPA requirement. Re-instatement may be offered only if funds become available through the attrition of scholars in the student's own class. Scholars failing to meet the 3.50 GPA requirement may not be eligible for reconsideration until the completion of the next full academic year.

Students who decline an initial offer of scholarship
Students who decline the initial offer of scholarship as high school seniors and who attend an out-of-state institution shall not be eligible for re-instatement.

Students who request a delay of use of scholarship or who interrupt their academic program
Students who accept the initial offer of a scholarship may request delayed enrollment and use of the scholarship later by submitting to the NDUS director of financial aid a written petition explaining the request and reasons for the delay. Students who accept and use the scholarship and who subsequently interrupt their academic program, may also petition the NDUS director of financial aid for reinstatement by submitting a written statement explaining the circumstances. Determining factors in the decision of the director may include consideration of the reasons for the request for the delay and/or interruption, the date upon which the scholarship is to be activated, and the availability of funds.

Scholarship amount and use
The amount of the scholarship is equal to the tuition charged at the scholar's eligible institution, not to exceed the highest regular resident undergraduate tuition rate in the North Dakota University system. Further, a student cannot receive a scholarship for more than eight semesters or twelve quarters of full-time enrollment, or until the attainment of the student's baccalaureate degree, whichever comes first. The rates are calculated using a traditional fall and spring academic year. Scholarships are valid for only 6 years following high school graduation.

If funds remain after all eligible students in the pool of applicants are first awarded, recipients may also be provided a stipend. The stipend will not exceed two thousand dollars annually. Scholarship and stipend payments, if awarded, will be sent directly to the institution in which the student is enrolled.

Awards under the ND Scholars Program may be applied to defray tuition charges, fees, room and board charges, and the costs of books and supplies, and for any other expenses incidental to attending an institution.

Refunds and repayments
Students who withdraw after having received an advance on their scholarship shall have any refunds/repayments due the scholarship program determined by the stated refund/repayment policy of the campus they are attending.

Appeals on any issue to this program are to be made to the director of financial aid, North Dakota University System, 600 E Boulevard Avenue, Dept. 21, Bismarck, ND 58505-0602.

Reference: N.D.C.C. Chapter 15-62.5

SBHE Approved, April 14-15, 1988.
Revised March 1996.
Revised January 1998.
Chancellor's Cabinet, June 2001.
Chancellor's Cabinet, September 2003.
Chancellor's Cabinet, August 18, 2005.
Chancellor Approved, September 24, 2015.
Chancellor's Cabinet, October 12, 2016.
Chancellor's Cabinet, February 8, 2017.

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